Parkwood Community Club, Port Orchard, WA

HALL RENTAL AGREEMENT, GUIDELINES & FEES
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NOTICE !!
 
The Parkwood Community Club Hall:
 
The Maximum number of people for events in the hall:
 275

PCC GUIDELINES FOR HALL USE

  1. Do NOT attach anything to the beams. Please use the existing wires for decorations.
  2. Do NOT use scotch tape, nails, staples, glue gun, or duct tape on any hall surface (including tables and chairs). Please use ONLY masking tape or decorating putty for decorations.
  3. Do NOT move or remove fire extinguishers or fire labels.
  4. Do NOT hand coffeepots over edge of counter.
  5. Mop up any liquid spill immediately for safety reasons. If liquid of any kind results in the need to refinish the floor, the cost of refinishing supplies will be deducted from the damage deposit.
  6. Do NOT allow anyone to use birdseed or glitter dust in the building or on the sidewalks near the building. Birdseed only (not glitter dust) can be thrown on the lawn or out on the parking lot.
  7. Contact the caretaker or the PCC officers immediately for any electrical or plumbing problems.
  8. Do NOT drag, scoot, push, slide or pull anything not on wheels across any floor surface.
  9. Do NOT remove any PCC property from the building (tables, chairs, appliances, etc.)
  10. Renters and their guests may NOT park or block the drive-thru or park in the smaller blacktop lot adjacent to the swimming pool. This lot is reserved for PCC members only using the swimming pool. Violating vehicles could be towed away, at the owner’s expense, without verbal warning according to posted warnings against illegal parking.
  11. The individual / organization agrees to not allowing anyone in the rental party using the facilities under the assigned rental agreement period to stand on the chairs or stand / sit on any of the tables.
  12. If any marks are made on the walls or wanes coating by tenants, the tenants are responsible for removing those marks. If the tenant is unable, for any reason, to remove the marks the tenant is responsibility to notify the hall manager or one of the board members of the situation(s).
  13. These guidelines also apply to anyone doing the decorating and/or setup. The person signing the contract must have anyone helping be aware of these guidelines. Any violations of these guidelines by anyone in the renting party will result in the loss of part or all of the renter’s deposit.

THESE GUIDELINES WERE DOCUMENTED FOR PCC RENTAL AND USE OF PCC FACILITY PATRONS. SIGNED AND APPROVED ON 11 JANUARY 2004, BY THE PCC BOARD.

PARKWOOD COMMUNITY CLUB

HALL RENTAL AGREEMENT

  1. The use of the Parkwood Community Club (PCC) facilities as checked above includes also the use of all the equipment associated with that particular facility.
  2. The Organization / Individual is required to pay a damage deposit in the amount of $________ payable at the time the contract is signed, in order to reserve the facility for the date desired. Any damage to the facilities of property must be disclosed by PCC within fourteen (14) days of the occurrence as required by law. If, after use of the facility, the Organization / Individual shall have fully and faithfully complied with all of the covenants and agreements herein contained, the deposit shall be refunded to the tenant as soon as possible. However if the agreement has not been performed the Tenant will be notified within fourteen (14) days of withholding any or all of the refund.
    If the agreement has not been faithfully performed, the deposit shall be applied to the payment of all damages. If the damages are greater than the deposit, the additional amount shall be paid by the Organization / Individual. An accounting of the damage shall be made to the tenant by PCC within fourteen (14) days of the date of use, as required by law.
  3. The Organization / Individual agrees to pay a rent in the amount of $_________ for the use of the facilities indicated above. This full amount will be paid prior to the date of use, by check, cash or money order, payable to PARKWOOD COMMUNITY CLUB. If paid by personal check, the amount must be paid a minimum of twenty-one (21) days prior to the date of use.
  4. CANCELLATION. If this reservation is cancelled by the Organization / Individual a minimum of thirty (30) days before the scheduled use, the deposit shall be refunded in full. Cancellations made less than thirty (30) days before the reserved date will result in forfeiture of the deposit, unless PCC is able to rent the facility to another tenant for the above cancelled date.
  5. The Organization / Individual assumes full responsibility for the condition of all facilities and equipment used, and shall return the same at the end of the rental period in the same order, condition, and repair as when possession was received.
  6. The Organization / Individual agrees to be bound by all of the rules regarding the use of the premises of the PCC’s facilities and equipment. The Organization / Individual shall also comply with all the rules and regulations of any governmental body applicable to the use of the Club premises, including (but not limited to) State, City and County Departments of Health, and the Washington State Liquor Control Board.
  7. The Organization / Individual agrees to make arrangements with and pay either one of the cleaners trained and recommended by PCC or a licensed professional cleaner. Disclosure of cleaning personnel hired is mandatory upon release of the key to the facilities. Presentation of a receipt, for services paid, may be required in order to return the deposit.
  8. The Individual (non-Organization) signing this contract shall be fully and personally responsible for all portions of this contract.
  9. The person signing this contract as agent for the Organization has the authority to act for the Organization in an official capacity, and to bind the Organization for the Date, Time and Purpose of this agreement. He/she guarantees the performance of the agreement by the Organization.

PARKWOOD COMMUNITY CLUB

HOLD HARMLESS AGREEMENT

_____________________________ (Tenant) shall indemnify PARKWOOD COMMUNITY CLUB (PCC, Landlord) against all liabilities, damages and other expenses, to include reasonable attorney’s fees and costs of any suits, which may be imposed upon, incurred by, or asserted against, the Landlord by reason of any of the following occurring during the term of this agreement, which is in any way related to or caused by any act or omission by the Tenant:

  1. Any use for condition of the rented property or any part thereof, or any street, alley, sidewalk, curb, vault, passageway, or space, adjacent thereto;

  2. Any negligence on the part of the Tenant, it’s agent, contractors, licenses, or invitee;

  3. Any personal injury or property damage occurring on or about the rented property or any adjoining street, alley, sidewalk, curb, vault, passageway, or space;

  4. Any failure on the part of the Tenant to perform or comply with any covenant required to be performed or complied with by the Tenant hereunder for any breach of the rental agreement;

  5. Any violations of the laws of the city, county, state or Federal governments.

 

If any action or proceeding is brought against the Landlord by reason of such occurrences, the Tenant, upon written notice from the Landlord, will at the Tenant’s expense, resist or defend such action or proceeding by counsel approved in writing by the Landlord, such approval not to be withheld unreasonably.

_________________________________________ 
Tenant Signature                                 Date   _________________________________________
Hall Rental Manager, PCC                  Date

The Hall Manager (HM) is the person you MUST CONTACT to get the key. The HM will meet with you after rent has been paid in full at a time that is mutually convenient to give you a key, do a walk-through, make sure you have whatever materials are required, and confirm the presence and condition of the equipment. The HM will check the facility and equipment after use, collect the hall key, and take applicable notification concerning the damage deposit.

______________________________________________
Your Hall Manager                                  Date

______________________________________________
Your Hall Manager’s Phone Number

TRAINED AND RECOMMENDED HALL CLEANERS:

Name __________ Phone No. ___________
Charge $______________

Name __________ Phone No. ___________
Charge $______________

Name __________ Phone No. ___________
Charge $______________

Name __________ Phone No. ___________
Charge $______________

Parkwood Community Club
3045 Madrona Dr. SE
PO Box 327Port Orchard, WA 98366

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PCC Membership Fees

NOTICE:   The following are new dues changes for membership as of January 1, 2013

When prospective members are offered a membership, there is a requirement initially to pay three months dues plus a one time non-refundable registration fee of $35.00 for households with 4 or fewer people ($20.00 for those 60 and older).  
Households with 5-8 people under the same roof:  $50.00
Households with over 8 people under the same roof:  $65.00

Monthly dues are as follows beginning January 1, 2013:

Single person:     
$15.00
Couple (living under same roof):    
$23.00
Household (people living under same roof):
$40.00

After the first three months, dues may be paid monthly, quarterly, or annually.  Dues must be paid by the first of the month.  There is no grace period and membership will be cancelled and locked out for non payment.   To be reinstated due to unforeseen circumstances the member must present their case at a board meeting, whereby the board will discuss and decide a resolution.   If no arrangements are made the member will be placed at the end of the waiting list for a new membership.

Please mail payments to:

PCC, P.O. Box 327 Port Orchard, WA 98366

or you may drop it in the lock-box in the Pool Area Office.

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Hall Rental Fees (Including Lounge):

Membership: To rent the hall for a one time rental of approximately 18 hours, including set-up -- $125.00

Non-Member: To rent the hall for a one time rental of approximately 18 hours, including set-up -- $200.00

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Damage Deposit:

Membership or Non-Member: $200.00 Fully refundable at the completion of the function depending on if there is any damage / theft of any equipment as determined by an inspection by the Hall Manager.

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Cleaning Deposit:

Membership or Non-Member: $80.00 non refundable.

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Lounge (Only) Rental Including Kitchen:

Membership or Non-Member: $30.00 per event-hour (Negotiable on a case by case basis)

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NOTICE:

POOL RENTALS ARE FOR DUES PAYING MEMBERS ONLY !!   Pool rental fee is $30.00 per event and only one Pool Rental per day..!!

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Remember This Is Your Club So Let’s Take Care Of It…And Most Of All ENJOY AND HAVE FUN…